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Decoding Village Agendas – May 1, 2017
Regular Meeting of the Village Board
(Open to Public– Televised)
Public Hearing to consider Local Law Intro. 2 of 2017 amending Chapter 70 Alarm Systems of the Village Code to reflect updates in technology. The proposed amendments reflect technology changes since it adoption. These changes include updated definitions and inclusion of cell phone systems.
The Board considers adopting Local Law Intro 1 of 2017, which would transition the Village’s water billing from biannually to quarterly. With this change, Village water users would get 4 bills/ year instead of 2. The intent is to even out the bill amount over the year instead of the typical big bill in December (reflecting usage in hot weather months) and smaller one in June. It would also may is quicker in identifying and correcting any leaks. The change would also reduce the number of Water Rate Tiers from 6 to 5 and billing would be based on the prior quarter’s consumption rather than the prior year’s consumption.
Authorizing the Village Manager to allocate funds from the Gouveia Park Trust in the amount of $10,500 for the installation of a water meter required to provide water service to the Gouveia Park property and house. It was discovered that the well system providing potable water to the house as Gouveia Park had stopped functioning properly. Since there is an existing water main located within Albany Post Road, a service line was connected and installed up to the property line. In order to provide a reliable source of water for future use, and replace the Village’s maintenance responsibilities, a water meter is required to be installed. Bringing village water to the site will allow for its future expansion. Three price quotes were received for this work.
Authorizing the Village Manager to allocate charges to the Gouveia Park Trust for the removal of three large pine trees and associated brush that were growing against the Gouveia Park house and overhanging the roof in the amount of $4,491. This work was completed in April by Golden’s Tree Service and the resolution calls for allocating the cost to the Trust fund established for this Park..
Authorizing the Village Manager to allocate the purchase of three picnic tables to the Gouveia Park Trust in the amount of $3,332.10. These are 8’ plastic tables with molded seats with cedar tops at $999/each.
Authorizing the Village Manager to renew the contract with SeamlessDocs in the amount of $2,475. SeamlessDocs has provided the platform to enable Village residents to register and pay for recreation classes online as well as created a FOIL form that can be submitted online. This is a renewal of the current contract at the existing price but will allow for the online submission of FOIL requests, thus making it easier for FOILs to be submitted to the Village.
Authorizing the Village Treasurer to amend the 2016-2017 General Fund Budget in the amount of $14,4000 for the reversal of the August 1, 2016 Village Board resolution in regard to insurance recoveries. The Village had previously recognized the insurance recoveries for damage to a stone column on North Highland Avenue as revenue in FY15-16. This resolution corrects a budgetary error.
Authorizing the Village Treasurer to amend the 2016-2017 General Fund Budget in the amount of $25,415.97 for monies received through insurance recoveries for damaged Village vehicles. This resolution is part of the year end finalization process for 2016-2017 budget.
Authorizing the Village Manager to enter into agreement with Trillium Invasive Species Management, Inc. of Esopus, New York to treat the infestation of phragmites and knotweed at Duck Pond, Kaplan’s Pond, Senasqua Park, Croton Landing , Black Rock Park and Gouveia Park for the period of June 2017 through May 2018 in the amount of $18,750. Both phragmites and knotweed have become prevalent in some Village parks and are posing a threat to the natural environment in these areas, which has necessitated the need for an invasive species management plan. At its last meeting, the Board approved a Spring treatment program by Trillium. This contract is for the remainder of the year for the same locations and covers treatments in summer and fall.
The Board of Trustees considers ratifying the Village Manager’s authorization of a reimbursement payment to the property owners within the Old Post Road North easement area for the removal of three trees that are causing a hazardous condition to a common electric service line in an amount not to exceed $1,181.13. The Village has an agreement with these property owners to maintain and repair a water booster station and water line in the easement area. As stated, the trees are considered potentially hazardous to the future maintenance of utility service to parcels owned by both private property owners and a village easement in this area. An agreement was reached whereby each of the parties would be reimbursed 1/3 for the costs following successful removal.
Authorizing the Village Manager to approve the proposal from RIO Supply Inc. of New York in the amount of $7,500 to install mater readers, provide software updates, and the training needed for Village staff. The current meter readers utilized by the Village’s Water Department have reached the end of their life cycle and are in need of replacement. The actual resolution is not included in the online agenda. However, this cost covers the purchase on one new meter reader and the necessary charging equipment.
Authorizing the Village Manager to sign the proposal from Anthony L. Fiorito, Inc. in the amount of $65,000 for emergency repairs to the sanitary sewer line between Van Wyck Street and Riverside Avenue. A Village-owned 8” sewer main running from the west end of Van Wyck Street downhill to Riverside next to the Bestweb building needed emergency repairs. While the Village made a temporary repair, this resolution authorizes a permanent repair to the line.